Job Title: Project Document Controller / Administrator
Location: Witbank
Job Type: 12 month contract, expected to work Full-Time hours
Job Duties:
Document Controller
• Develop and execute the Document Management Plan.
• Develop Document File Structure.
• Align Document file structure with DMS (Coding, naming convention, revision, and version control).
• List Project Document Types.
• Define the Basis of Access per Document Type.
• Create Documents on Authorized Demands and distribution matrix.
• Establish and maintain the Workflow Requirements
• Perform Document Control to include all project-related documents, reports, and drawings.
• Manage Document Repository.
• File and issue new revisions for drawings and reports.
• Assist with document editing.
• Create and edit project templates.
• Maintain a transmittal system.
• Maintain a transmittal register.
• Maintain the drawing register.
• Report on the status of drawings and maintain the drawing status dashboard.
• Ensure Document Closeout and achievement.
Project Administrator
• Arrange and set up project meetings.
• Maintain the following.
o Attendance Register.
o Agendas.
o Minutes of meetings
• Assist with the development of Presentations.
• Develop and update project dashboards.
• Assist with the development of project reports.
• Maintain the Study Lead and team members diaries.
• Maintain the following Project Registers:
o Incidents.
o Issues.
o Decisions.
o Change Requests.
Required Qualifications:
Matric
Experience:
· Minimum 8 years of experience as a document controller
· Must have experience in using ProjectWise and Key360
· Document control skills on capital projects.
· Drawing register maintenance